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Write a formal cover letter, an e-mail version and a chat message

Answer a few short questions, choose a formal letter, an e-mail or a WhatsApp message, then print or copy the result. The template leaves out personal details on purpose.

Nothing you type is sent anywhere. It is stored only if you press Save, and only in this browser.

Prepared with AI assistance. Checked against official sources and approved for publication by Kaiser Khan (editor). Approval date: .

Formal cover letter template

Replace the text in square brackets with your own details. Place and date of birth, religion and marital status are left out on purpose.

[City], [date]

Enclosures: 3 documents
Subject: Application for the position of [Position]

To
The Hiring Manager (HR Department)
[Company name]
[Company city]

Dear Sir or Madam,

My details are as follows:

Name
[Full name]
Highest education
[Highest education]
Based in
[City]
Phone
[Phone]
Email
[E-mail]

I am writing to apply for the [Position] position at [Company name], which I saw advertised on [where you saw the vacancy].

[One or two sentences about your most relevant experience and its results.]

[Skills or achievements that match the requirements.]

[Why you are interested in this role and this company.]

For your consideration, I enclose:

  1. My CV
  2. [Copies of diploma and transcript]
  3. [Copies of certificates]

I would welcome the opportunity to take part in the next stage of the selection and to discuss how I can contribute. Thank you for your time and consideration.

Yours faithfully,

(signature)

[Full name]

What makes a good cover letter?

A good cover letter is short and specific: the position and where you saw it, two or three pieces of evidence that match the requirements, why you are interested, a list of attachments and contact details you check. One page is enough. Adapt the letter for each vacancy rather than sending the same one everywhere.

Which personal details do not belong in a cover letter?

Many old Indonesian letter templates list place and date of birth, religion, marital status, height and weight. This template leaves them out on purpose. Circular M/6/HK.04/V/2025 bars discrimination in recruitment, and age limits are allowed only where the nature of the job genuinely affects ability. Give such details only if an official form asks for them.

JDIH Kementerian Ketenagakerjaan

  • NIK, family card number and KTP photo

    Identity data can be misused if your CV reaches a fake recruiter. Give it only through an official portal once there is a clear selection process.

    Kompas TV (official statement via media)Koran Jakarta (official statement via media)

  • Bank account number, PIN, OTP and passwords

    No job application needs them. OJK says never to give an OTP, PIN or password to anyone.

    Otoritas Jasa Keuangan (Sekretariat Satgas PASTI)

  • Religion, marital status and sex

    Law 27/2022 Article 4(3) classes them as personal data, and they say nothing about your ability to do the job.

    Kementerian Hukum RI (peraturan.go.id)JDIH Kementerian Ketenagakerjaan

  • Date of birth and age

    Age limits are allowed only where the nature of the job genuinely affects ability. The year you finished your studies is enough.

    JDIH Kementerian Ketenagakerjaan

  • Height, weight and appearance

    Include them only if the job's official requirements ask for them, for example as announced by the responsible authority. An 'attractive appearance' requirement is an example of a discriminatory requirement.

    Kontan (official statement via media)

  • Health data and blood type

    Health data is specific personal data. Give it only at an official medical check.

    Kementerian Hukum RI (peraturan.go.id)

  • Full home address

    Your city is enough for a CV. Give your full address once you have a written job offer.

  • Disability

    You do not have to mention it on your CV. Law 8/2016 Article 11 guarantees disabled people the right to work without discrimination and to reasonable accommodation at work, so you may ask for adjustments during selection.

    Kementerian Hukum RI (peraturan.go.id)

Hiring discrimination: your rights

When should you use a formal letter, an e-mail or a WhatsApp message?

Use the formal letter when the vacancy asks for a printed letter or a PDF. Use the e-mail version when you apply to a company e-mail address; attach the formal letter as a PDF. Use the WhatsApp message only for a number listed on the company's official website, and never send a KTP photo, family card or bank details by chat.

How does this tool protect your data?

Everything is processed in your browser. KarirAman has no accounts, uses no cookies or trackers and never receives your CV or letter. Your answers are stored on this device only if you press Save, and Delete saved data removes them at any time. On a shared computer, delete them before you leave.

How do you send a CV and cover letter safely?

Apply through the company's official careers site, an official portal or a company-domain e-mail address that you look up yourself. The Ministry of Manpower lists requests for money, and requests for a KTP photo, bank account number or a selfie with your ID for 'verification', as signs of a fake job. Paste any doubtful ad or invitation into the job checker before replying.

Kompas TV (official statement via media)

Sources

The facts on this page come from these sources. Dates show when we opened them.

  1. Surat Edaran Menteri Ketenagakerjaan Nomor M/6/HK.04/V/2025 tentang Larangan Diskriminasi dalam Proses Rekrutmen Tenaga Kerja JDIH Kementerian Ketenagakerjaan · SE Menaker M/6/HK.04/V/2025 · accessed
  2. Resmi, Menaker larang pengusaha lakukan diskriminasi rekrutmen tenaga kerja Kontan · SE Menaker M/6/HK.04/V/2025 · official statement via media · accessed
  3. Undang-Undang Nomor 27 Tahun 2022 tentang Pelindungan Data Pribadi Kementerian Hukum RI (peraturan.go.id) · UU 27/2022 · accessed
  4. Undang-Undang Nomor 8 Tahun 2016 tentang Penyandang Disabilitas Kementerian Hukum RI (peraturan.go.id) · UU 8/2016 · accessed
  5. 6 Ciri Lowongan Kerja Bodong yang Perlu Diwaspadai Kompas TV · official statement via media · accessed
  6. Waspada, Penipuan (Scam) Mengintai Kita. Ayo Lawan dan Hindari! (Booklet Satgas PASTI) Otoritas Jasa Keuangan (Sekretariat Satgas PASTI) · accessed
  7. Pemkot Jaktim Minta Pelamar Waspadai Modus Kerja Palsu (Koran Jakarta) Koran Jakarta · official statement via media · accessed

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