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Secretaries in Indonesia: duties, requirements, pay and applying safely

Written by KarirAman editorial team Approved by Kaiser Khan (editor), Updated

Office and executive secretaries manage diaries, meetings, letters and visitors; most ads ask for a D3 or S1. Ads with no company name are suspect.

Summary

Medium scam risk
  • A secretary supports one executive or the board: managing the diary, screening calls and visitors, taking minutes and keeping letters and confidential files.
  • Indonesia's competency standard for professional administration (Decree 109/2024) covers secretarial tasks such as managing an executive's schedule and taking minutes.
  • A corporate secretary at a listed company is a governance role required by OJK Regulation 35/POJK.04/2014, not routine office administration.
  • Minister of Manpower Circular M/6/HK.04/V/2025 point 2 prohibits employers from discriminating on any basis in recruitment.
  • Be wary of secretary ads from private people that ask for full-body photos or invite you to an interview at a private home.
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On this page
  1. What does a secretary do in Indonesia?
  2. What do you need to become a secretary in Indonesia?
  3. What does a typical secretary job description look like?
  4. How much does a secretary earn in Indonesia?
  5. Which education routes lead to secretarial work in Indonesia?
  6. How is an executive secretary different from a corporate, village or cooperative secretary?
  7. What is the career path for a secretary in Indonesia?
  8. How do you apply for a secretary job safely?
  9. What should you do if you are harassed while applying or at work?
  10. What interview questions might you be asked for secretary jobs?
  11. Which job scams target secretary applicants in Indonesia?
  12. Where can you find safe secretary vacancies in Indonesia?
  13. How is a secretary different from an administrative assistant or a personal assistant?

What does a secretary do in Indonesia?

A secretary in Indonesia supports one executive, several directors or the board so that their time and business stay organised: managing the calendar, screening calls and visitors, preparing meetings and minutes, handling letters and confidential files, booking business travel and liaising with other departments. The national professional administration standard (Decree 109/2024) includes units such as managing an executive's schedule, taking minutes and arranging business travel.

  • Manage the executive's calendar, appointments and priorities.
  • Screen calls, e-mails and visitors before passing them on to the executive.
  • Prepare meetings: invitations, rooms, papers, minutes and follow-up of decisions.
  • Draft and file the executive's letters, memos and confidential documents.
  • Book and arrange business travel and the documents it needs.
  • Act as the link between the executive and other departments, partners or important guests.
  • Handle petty cash and the executive's expense reports when asked.

What do you need to become a secretary in Indonesia?

Secretary ads in Indonesia usually ask for a D3 diploma in secretarial studies or office administration, or a bachelor's degree, plus office software skills, English and discretion. It is not a licensed profession. Appearance, height or marital status say nothing about the work: Minister of Manpower Circular M/6/HK.04/V/2025 of 28 May 2025 bans discrimination in recruitment, and age limits are allowed only where the nature of the job truly requires them.

What does a typical secretary job description look like?

A clear secretary ad in Indonesia says who you will support (a director, the board or a division head), the company name, the office address, working hours, the languages used and whether there is business travel. We wrote the description below ourselves from common advertising patterns. It is not a vacancy from any company. Check any personal-secretary ad from a private person without a company name before you send any data.

General example, not a vacancy

We wrote this description ourselves from what job ads usually ask for. It is not a vacancy from any company.

Commonly requested requirements

  • A D3 diploma in secretarial studies, office administration or business administration, or a relevant bachelor's degree.
  • Good command of word processing, spreadsheets, presentations, e-mail and online calendars.
  • Spoken and written English; some posts ask for another foreign language.
  • Discretion and professional manners with guests and partners.
  • Careful, organised and able to work around an executive's changing schedule.
  • Experience as an administrative assistant or junior secretary helps.

Skills

Diary management, Minute taking, Business correspondence, English, Filing, Confidentiality, Telephone skills, Visitor protocol, Office software, Travel planning.

Ministry of Manpower Circular M/6/HK.04/V/2025 bars employers from discriminating on any basis in recruitment. An age requirement is allowed only where the nature of the job genuinely affects ability and it does not remove the chance of work, and the same applies to workers with disabilities. Law 13/2003 Articles 5 and 6 guarantee equal opportunity and treatment without discrimination. JDIH Kementerian Ketenagakerjaan JDIH BPK RI (peraturan.bpk.go.id)

How much does a secretary earn in Indonesia?

If you are an employee, a secretary's pay in Indonesia must be at least the provincial or regency/city minimum wage where you work: PP 36/2021 Article 23(3) bans paying below the minimum wage, which under Article 24(1) applies to workers with less than one year of service, except in micro and small businesses, which set wages by agreement (Article 36). We do not show a secretary-specific figure yet, because no data meets our standard.

Secretary: available pay data (as of 8 October 2026)
Data Figure Notes
Pay range in KarirAman verified vacancies Not enough data yet (n < 30)
Average net wage of employees, Professional, scientific, technical, administrative and support services (BPS Sakernas May 2026) IDR 4,039,293 reference for the Professional, scientific, technical, administrative and support services sector, not specific to this career; net (after deductions) Badan Pusat Statistik
Minimum wage (UMP/UMK) as the floor IDR 2,317,601 to IDR 5,729,876 Lowest 2026 UMP IDR 2,317,601 (West Java), highest IDR 5,729,876 (Jakarta) Micro and small businesses are exempt from the minimum wage rules; pay there is set by agreement and still has a legal floor. Kementerian Hukum RI (peraturan.go.id)

Check your city's minimum wage (2026) Work out your take-home pay How we handle salary data

Which education routes lead to secretarial work in Indonesia?

The closest routes are a D3 diploma in secretarial studies, office administration or business administration, or any bachelor's degree plus a secretarial course. Decree 109/2024 makes the professional administration standard the reference for training and certification, and on 8 October 2026 the BNSP directory listed several office-administration certification bodies with active licences. The Ministry of Manpower also offers free business and management training through Skillhub.

How is an executive secretary different from a corporate, village or cooperative secretary?

A corporate secretary is a mandatory governance function at listed companies under OJK Regulation 35/POJK.04/2014, appointed by the board of directors to handle disclosure and shareholder meetings. A village secretary (sekretaris desa) is a village official under Law 6/2014 Articles 48 and 49, appointed by the village head after consulting the subdistrict head and obtaining the written approval of the regent or mayor (Government Regulation 16/2026, Article 70). A cooperative secretary, including at Koperasi Desa Merah Putih, is a board member elected by members at the members' meeting under Law 25/1992 Article 29.

What is the career path for a secretary in Indonesia?

Indonesia's professional administration standard (Decree 109/2024) maps the levels from office administrative, junior secretary, secretary and executive secretary up to office manager and corporate secretary. In practice, experienced secretaries move into executive assistant, office manager or general affairs roles, or join a corporate secretary unit. To hold the corporate secretary post at a listed company, OJK Regulation 35/POJK.04/2014 Article 9 requires knowledge of law, finance and corporate governance.

How do you apply for a secretary job safely?

Applying safely for a secretary job in Indonesia means confirming the employer is real, paying nothing and handing over only the data the job actually needs.

  1. Look for the same vacancy on the company's official careers page, on the Ministry of Manpower's Karirhub portal or in the state-owned enterprise careers directory.
  2. Check the registered company name in AHU and make sure the recruiter's e-mail uses the company domain.
  3. A normal interview takes place at an office or by an official video call. Refuse to meet at a private home, a hotel room or an isolated place.
  4. Do not send full-body photos, private photos or a selfie holding your ID card. Appearance and marital-status requirements are discrimination; see our guide to hiring discrimination.
  5. Never pay a registration, training, uniform or insider fee.
  6. Ask for a written employment contract that names the company, the job, the workplace, the pay and the contract period.

What should you do if you are harassed while applying or at work?

Keep the chat records and report it. Law 12/2022 on Sexual Violence Crimes (TPKS) Article 4 classifies physical and non-physical sexual harassment as crimes. You can report to the police through SPKT or the Polri 110 call centre and, for women, to the SAPA 129 service of the Ministry of Women's Empowerment and Child Protection (KemenPPPA).

What interview questions might you be asked for secretary jobs?

Interview questions for secretary jobs often cover the office software you use, accuracy with data, handling many requests at once, and keeping documents confidential. Each example below comes with why it is asked and how to answer it. The Ministry of Manpower warns that an instant chat interview without formal confirmation is one sign of a fake job.

Republika (official statement via media)

General examples written by KarirAman, not questions from any particular company. How to practise: read the question, answer it out loud, then open the guidance to compare.

Questions for this field

Which office software do you know well, and what do you use it for?

Why they ask: Most administrative work uses spreadsheets, word processing and e-mail every day.

How to answer: Name the software and the real tasks you did with it, such as data summaries, letters or reports. Be honest about your level and offer a short test if useful.

How do you make sure the data you enter is correct?

Why they ask: One data error can upset payments, stock or schedules.

How to answer: Explain your habits: matching against the source document, using a checklist or simple formulas, and checking again before sending. Give one example of an error you caught.

How do you handle several requests from different people at once?

Why they ask: Administrative staff often serve several departments with different deadlines.

How to answer: Describe how you order tasks by deadline and impact, keep a list, and ask your supervisor to set priorities when requests clash.

How do you keep documents and other people's personal data confidential?

Why they ask: Administrative roles hold employee, customer or patient data that must not leak.

How to answer: Give concrete steps: opening data only when needed, locking your screen, never sending work documents through personal chat, and following company rules on storing files.

Tell me about a regular report or summary you prepared.

Why they ask: Regular reports show care and consistency.

How to answer: Say what the report was, how often you made it, the tools you used, who relied on it and any improvement you suggested.

How do you handle visitors or calls while your manager is busy?

Why they ask: You are the first face of the company and you protect your manager's time.

How to answer: Explain how you greet people politely, take complete messages, offer another time, and never promise anything on your manager's behalf without checking.

Common questions that also come up (12 questions)

  • Tell me about yourself.

    Answer in about a minute: where you are now in work or study, two experiences that matter for this job, then why you applied. Personal matters such as family status are not needed.

  • Why did you apply to this company?

    Mention one or two real things you learned from the company's official website, such as its business or services, and link them to your skills.

  • Why are you interested in this role?

    Pick two tasks from the job advert, describe similar things you have done, and say which part you most want to grow in.

  • What are your strengths?

    Name one or two strengths and give short proof: the situation, what you did and the result.

  • What is your weakness?

    Choose a real weakness that is not central to the job, then explain what you are doing to improve it.

  • Tell me about a problem at work or school that you solved.

    Use the STAR pattern: Situation, Task, Action, Result. Focus on what you yourself did and what you learned.

  • How do you work in a team, including when people disagree?

    Give a real example of listening, explaining your view politely and finding a solution everyone accepted.

  • How do you handle pressure or tight deadlines?

    Explain how you set priorities, such as a task list or checking with your supervisor, and give one example of the outcome.

  • Where do you see yourself in two or three years?

    Mention the skills you want to master and the responsibility you hope to take on, without promising things you cannot know.

  • What salary do you expect?

    First research the pay range for the role and the local minimum wage where you would work. Give a range, then ask whether the figure is gross or net and which allowances apply.

  • When can you start?

    Give a realistic date. If you are still employed, mention the notice period in your current contract so you do not break it.

  • Do you have any questions for us?

    Ask about the contract type, working hours, base pay and allowances, the next selection step and when results are announced. Ask for the offer in writing.

Warning signs in interviews (6)

  • The interview happens only by WhatsApp or Telegram chat with no formal invitation, or you are pushed to be interviewed on the spot.

    What to do: Ask for a written invitation from a company-domain e-mail address, then match the contact with the official website you look up yourself.

    Republika (official statement via media)Kompas TV (official statement via media)detikFinance

  • You are asked to pay for a test, a psychological test, a medical check-up, training or a uniform, or to book tickets and a hotel through an appointed agent with a promise of reimbursement.

    What to do: Do not transfer anything. The Ministry of Manpower says legitimate recruitment does not charge applicants.

    Kompas TV (official statement via media)Republika (official statement via media)Koran Jakarta (official statement via media)PT Bank Central Asia Tbk (BCA)

  • The interview is held in a hotel room, a private house or another closed place that is not an office, or the location keeps changing. An invitation to stay overnight, or any sexual demand, as a condition for being hired or for renewing a contract is also a warning sign.

    What to do: Ask for the interview at the office or a public place, tell someone close to you where you are, and leave if you feel unsafe. Sexual demands can be reported to the police or the local manpower office (Disnaker). If you are in danger, call the police.

    Koran Jakarta (official statement via media)detikBali (detik.com) (official statement via media)Medcom.id (official statement via media)

  • You are asked for a photo of your KTP or family card, a selfie holding your ID, your bank account number, an OTP code, a PIN or a password before any written job offer.

    What to do: Do not send them. OJK says never to give an OTP, PIN or password to anyone, and identity data can be misused for illegal online loans.

    Kompas TV (official statement via media)Otoritas Jasa Keuangan (Sekretariat Satgas PASTI)Koran Jakarta (official statement via media)

  • The interview invitation arrives as an app file (APK) or a link that asks you to install an app.

    What to do: Do not open it. OJK and Kominfo warn that fake APK files can read SMS messages with OTP codes and then drain bank accounts.

    CNN Indonesia (official statement via media)

  • After the interview you are asked to hand over your original diploma or other original personal documents as a guarantee for the job.

    What to do: Ministry of Manpower Circular M/5/HK.04.00/V/2025 bars employers from requiring or holding original diplomas and personal documents as a guarantee for the job. The only exception is a diploma or competency certificate from education or training paid for by the employer under a written employment agreement, and the employer must keep it safe and compensate you if it is damaged or lost. Otherwise, show them for checking, then take them home.

    Dinas Tenaga Kerja Kota Batam (meneruskan SE Menteri Ketenagakerjaan RI)

In danger or held at an interview location? Call the police:

See all interview questions Build an ATS CV Write a cover letter

Which job scams target secretary applicants in Indonesia?

SEEK data reported by CNA Indonesia on 20 November 2025 names administration as the field most targeted by fake vacancies, especially online-shop admin, e-commerce admin and data entry. We have not found official data or cases aimed specifically at secretary vacancies. Police have arrested fake recruiters for other jobs who demanded nude photos (Cimahi, 2020) or had the applicant come to a house rather than an office (Makassar, 2026). Watch for the same signs in secretary ads.

Warning signs in secretary job ads

  • An ad for a personal secretary placed by a private person, with no company name or office address.Republika (official statement via media)
  • Requirements on appearance, height or being unmarried that have nothing to do with secretarial work.Kontan (official statement via media)
  • A request for private or nude photos as part of the application, as made by the fake recruiter Cimahi police arrested in 2020.Kompas TV (official statement via media)
  • You are asked to come for the interview, or to start work, at the advertiser's private home rather than an office.RCTI+ (official statement via media)
  • The recruiter asks for an administration, training or uniform fee before you are hired.Republika (official statement via media)
  • You are asked to send a photo of your ID card, your bank account number or a selfie holding your ID before any contract.Kompas TV (official statement via media)
  • A promise of a secretary job at a state-owned enterprise through an insider for money; the joint SOE recruitment charges no fees.detikFinance (official statement via media)

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Where can you find safe secretary vacancies in Indonesia?

Safe secretary vacancies appear on companies' official careers pages, the Ministry of Manpower's Karirhub portal, the state-owned enterprise careers directory that links each SOE's own careers site, and campus job fairs. For SOE secretary jobs, the joint SOE recruitment states that every stage is free. Check the registered company name in AHU before the interview and make sure the invitation comes from a company e-mail domain. KarirAman does not list verified secretary vacancies yet.

No verified vacancies for this role yet

We only list vacancies we have checked. In the meantime, look for jobs on these official channels.

How is a secretary different from an administrative assistant or a personal assistant?

An administrative assistant supports a department or the whole office, while a secretary supports a particular executive in the office during working hours. A personal assistant handles one person's private and business affairs, often outside office hours and without a fixed office. Decree 109/2024 also defines an executive secretary, who supports business management administration and leads several secretaries, a role close to what many employers call an executive assistant.

See other careers in Office and admin

Frequently asked questions

What is the difference between a secretary and an administrative assistant in Indonesia?

An administrative assistant handles documents and data for a department or the whole office. A secretary supports a particular executive directly: their diary, visitors, meetings and correspondence. Indonesia's professional administration standard (Decree 109/2024) puts both in one field at different levels, from office administrative and junior secretary up to executive secretary and office manager.

Can a secretary job ad in Indonesia require good looks, a minimum height or being unmarried?

Requirements like these must not be used to screen out applicants. Law 13/2003 Article 5 gives every worker an equal chance of employment without discrimination, and Minister of Manpower Circular M/6/HK.04/V/2025 of 28 May 2025 bans discrimination in recruitment; media reported that the ban covers appearance and marital status. A secretary is judged on skills, not looks or status.

Is a corporate secretary the same as an executive secretary?

No. Under OJK Regulation 35/POJK.04/2014, the corporate secretary is a mandatory function at listed and public companies that handles information disclosure, reports to OJK, general meetings of shareholders and shareholder relations. Article 9 requires the person holding the corporate secretary post to have knowledge of law, finance and corporate governance. An executive secretary supports an executive's day-to-day administration.

Does a secretary in Indonesia need a BNSP competency certificate?

We found no rule that requires a competency certificate to work as a secretary in a private company. Decree 109/2024 makes the professional administration standard the reference for training and certification, and on 8 October 2026 the BNSP directory listed several office-administration certification bodies (LSP) with active licences. A certificate can help, but it is not something a recruiter may sell you as a hiring condition.

Must a secretary be paid overtime for following the executive's schedule?

In most cases, yes. PP 35/2021 Article 28 requires an overtime instruction and the worker's written or digital consent, and Article 27 requires overtime pay. The only exception is for certain job grades defined in the employment contract, company regulations or collective agreement. These rules may change once the new Labour Protection Law takes effect.

Who wrote and reviewed this page?

Written by KarirAman editorial team Published Updated

Prepared with AI assistance. Checked against official sources and approved for publication by Kaiser Khan (editor). Approval date: .

Sources

The facts on this page come from these sources. Dates show when we opened them.

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How to cite

KarirAman (2026). Secretaries in Indonesia: duties, requirements, pay and applying safely. Updated 8 October 2026. https://kariraman.com/en/careers/secretary/

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Change log
  • : Title, description and first answer now use the terms readers search for; category, related careers and supporting links updated.
  • : The regent's or mayor's written approval for village secretaries (PP 16/2026) added.