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Project administrators in construction and mining: duties, requirements, pay, safe hiring

Written by KarirAman editorial team Approved by Kaiser Khan (editor), Updated

Project administrators handle reports, attendance, materials and billing on construction and mining sites. Most ads accept school leavers or graduates.

Summary

Medium scam risk
  • Project administrators work at construction sites or mine sites: progress reports, worker attendance, material records, petty cash and billing files.
  • Many are hired per project; Article 9 of Government Regulation 35/2021 says a contract tied to completing a job ends by law when the job is done.
  • Article 67 of Manpower Ministerial Regulation 5/2021 requires construction project workers to be registered with BPJS Ketenagakerjaan within 14 working days of the work order.
  • Being asked to pay an administration fee or for a medical check-up, training or a uniform before you are hired is a sign of a fake vacancy, including project and mining jobs.
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On this page
  1. What does a project administrator do in Indonesian construction?
  2. What do you need to become a project administrator?
  3. What does a typical project administrator job description look like?
  4. How much does a project administrator earn in Indonesia?
  5. What education leads to a project administrator job?
  6. What are the BPJS rules for construction project workers?
  7. What contracts and rights do project administrators have?
  8. What is it like to work as an admin at a mine site or remote project?
  9. How is a project administrator different from a document controller and an office administrator?
  10. What is the career path for a project administrator?
  11. What interview questions might you be asked for project administrator jobs?
  12. Which job scams target project and mining administrators?
  13. Where can you find safe project administrator vacancies?
  14. Which careers are similar?

What does a project administrator do in Indonesian construction?

A project administrator handles the paperwork at a construction site or mine site: daily and weekly reports, worker attendance and wage records, material and equipment records, petty cash, subcontractor files and progress billing files. Indonesia's national competency standard for construction management (Manpower Ministerial Decree 390/2015) includes progress reports, project document control and handover minutes in project control; the project administrator prepares the material for them.

  • Prepare daily, weekly and monthly progress reports with progress photos.
  • Compile attendance for workers and foremen, overtime hours and wage data for finance or HR.
  • Record materials and equipment coming in, going out and used, and reconcile them with the site store.
  • Manage project petty cash with receipts and spending reports.
  • Prepare progress billing files, such as progress reports, measured work (opname) and signed minutes (berita acara).
  • Keep subcontractor and supplier files: contracts, work orders, invoices and delivery notes.
  • Register project workers with BPJS Ketenagakerjaan and report worker changes.
  • Arrange site quarters, travel tickets and roster schedules for staff at remote sites.

What do you need to become a project administrator?

Project administration is not a licensed profession. Many vacancies mention senior high or vocational school up to a diploma or degree, good spreadsheet skills, accuracy with numbers and willingness to work on site; check the requirements in the ad you apply to. If you later move into a technical construction role, Article 70 of Law 2/2017 on construction services requires construction workers to hold a work competency certificate (SKK) earned through a test by a certification body.

What does a typical project administrator job description look like?

Project administrator ads usually name the type of project (building, road, plant or mine), the site location, the reports to prepare, the software used and whether quarters are provided. The description below is written by us from common ad patterns, not a vacancy from any company. Age, appearance or being single must not be requirements unless there is a genuine job-related reason.

General example, not a vacancy

We wrote this description ourselves from what job ads usually ask for. It is not a vacancy from any company.

Commonly requested requirements

  • Senior high or vocational school up to a diploma (D3) or degree, often in administration, accounting or civil engineering.
  • Good with spreadsheets and word processing; reading drawings or cost estimates (RAB) is a plus.
  • Careful with numbers, keeps receipts in order and is willing to query figures that do not match.
  • Willing to be posted to a project or remote site, including roster work at mines.
  • Project admin experience helps; some vacancies accept fresh graduates.

Skills

Spreadsheets, Progress reporting, Attendance and wage records, Petty cash management, Project filing, Working with foremen and subcontractors, Accuracy with numbers, Basic contract knowledge.

Ministry of Manpower Circular M/6/HK.04/V/2025 bars employers from discriminating on any basis in recruitment. An age requirement is allowed only where the nature of the job genuinely affects ability and it does not remove the chance of work, and the same applies to workers with disabilities. Law 13/2003 Articles 5 and 6 guarantee equal opportunity and treatment without discrimination. JDIH Kementerian Ketenagakerjaan JDIH BPK RI (peraturan.bpk.go.id)

How much does a project administrator earn in Indonesia?

KarirAman does not yet have project administrator pay data that meets our standards; the table below shows only a BPS group reference and the minimum wage. Government Regulation 36/2021 as amended by GR 51/2023 bans pay below the minimum wage (Article 23(3)), and the minimum wage applies to workers with less than one year of service (Article 24(1)). For remote sites, ask in writing about base pay, site allowance, overtime, quarters and who pays for leave travel before you go.

Project Administrator: available pay data (as of 8 October 2026)
Data Figure Notes
Pay range in KarirAman verified vacancies Not enough data yet (n < 30)
Average net wage of employees, Construction (BPS Sakernas May 2026) IDR 3,318,946 reference for the Construction sector, not specific to this career; net (after deductions) Badan Pusat Statistik
Minimum wage (UMP/UMK) as the floor IDR 2,317,601 to IDR 5,729,876 Lowest 2026 UMP IDR 2,317,601 (West Java), highest IDR 5,729,876 (Jakarta) Micro and small businesses are exempt from the minimum wage rules; pay there is set by agreement and still has a legal floor. Kementerian Hukum RI (peraturan.go.id)

Check your city's minimum wage (2026) Work out your take-home pay How we handle salary data

What education leads to a project administrator job?

Common routes are vocational school (SMK) in business or construction, a diploma in administration or civil engineering, or a degree in civil engineering or management. The national competency standard for records (SKKNI Kearsipan, Manpower Ministerial Decree 39/2019) includes filing active records, which helps with project files, and tests are run by BNSP-licensed certification bodies. Civil engineering graduates often use the post as a way into project control.

What are the BPJS rules for construction project workers?

Article 66 of Manpower Ministerial Regulation 5/2021 requires construction employers, or the contractor when the work is handed to one, to register workers for work-accident (JKK) and death (JKM) cover with BPJS Ketenagakerjaan. Article 67 requires the registration to list workers' names, numbers, addresses and unit wage rates within 14 working days of the work order. Article 68 requires changes of workers to be reported within 30 days.

What contracts and rights do project administrators have?

Many project administrators are on fixed-term contracts (PKWT) tied to completing the job. Article 9 of Government Regulation 35/2021 requires the contract to state when the work counts as finished; if the project ends early the PKWT ends by law, and if it is not finished the contract is extended with service counted from the start. Article 12 bans probation in a PKWT, and Article 15 requires compensation money when it ends.

Legal status: the Labour Protection Law was approved by the DPR and the Government on 6 October 2026 but has not been promulgated and its text is not public. Until it takes effect, the rules on this page apply.

Dewan Perwakilan Rakyat RI (emedia); Kementerian Ketenagakerjaan RI

What is it like to work as an admin at a mine site or remote project?

Admins at mine sites usually live in company quarters and work on rosters. Manpower Ministerial Decree 234/2003 lets energy and mineral resources companies in remote areas use work patterns with a two-to-one ratio of work to rest, at most 14 consecutive working days and at least five rest days with pay. These rules do not automatically apply to ordinary construction projects.

How is a project administrator different from a document controller and an office administrator?

These three posts are often mixed up in job ads. We put the table below together from common task patterns, not from any company's vacancy.

Project administrator, document controller and office administrator compared
PositionWhere they workMain focus
Project administratorConstruction site or mine siteProgress reports, attendance, materials, petty cash, billing files
Document controllerProject office, head office or factoryNumbering, revisions, distribution and filing of technical documents
Office administratorOfficeLetters, files, data and schedules for one department or the whole office

On small projects, one person may cover both the project administrator and document controller roles. Read the task list in the ad carefully before you apply. See also our guides for document controllers and administrative assistants.

What is the career path for a project administrator?

Careful project administrators usually move up to senior admin or project administration coordinator, then into project control, cost control or contract administration. Civil engineering graduates often switch to technical roles such as cost estimator or quantity surveyor. Director General of Construction Decree 114/KPTS/Dk/2024 places Construction Cost Estimator at levels (jenjang) 5 and 6 and Junior Expert Quantity Surveyor (Ahli Muda) at level 7, and both need a work competency certificate. Before you pay for a competency test, check the list of certification bodies and job schemes on the LPJK portal.

What interview questions might you be asked for project administrator jobs?

Interview questions for project administrator jobs often cover the office software you use, accuracy with data, handling many requests at once, and keeping documents confidential. Each example below comes with why it is asked and how to answer it. The Ministry of Manpower warns that an instant chat interview without formal confirmation is one sign of a fake job.

Republika (official statement via media)

General examples written by KarirAman, not questions from any particular company. How to practise: read the question, answer it out loud, then open the guidance to compare.

Questions for this field

Which office software do you know well, and what do you use it for?

Why they ask: Most administrative work uses spreadsheets, word processing and e-mail every day.

How to answer: Name the software and the real tasks you did with it, such as data summaries, letters or reports. Be honest about your level and offer a short test if useful.

How do you make sure the data you enter is correct?

Why they ask: One data error can upset payments, stock or schedules.

How to answer: Explain your habits: matching against the source document, using a checklist or simple formulas, and checking again before sending. Give one example of an error you caught.

How do you handle several requests from different people at once?

Why they ask: Administrative staff often serve several departments with different deadlines.

How to answer: Describe how you order tasks by deadline and impact, keep a list, and ask your supervisor to set priorities when requests clash.

How do you keep documents and other people's personal data confidential?

Why they ask: Administrative roles hold employee, customer or patient data that must not leak.

How to answer: Give concrete steps: opening data only when needed, locking your screen, never sending work documents through personal chat, and following company rules on storing files.

Tell me about a regular report or summary you prepared.

Why they ask: Regular reports show care and consistency.

How to answer: Say what the report was, how often you made it, the tools you used, who relied on it and any improvement you suggested.

Common questions that also come up (12 questions)

  • Tell me about yourself.

    Answer in about a minute: where you are now in work or study, two experiences that matter for this job, then why you applied. Personal matters such as family status are not needed.

  • Why did you apply to this company?

    Mention one or two real things you learned from the company's official website, such as its business or services, and link them to your skills.

  • Why are you interested in this role?

    Pick two tasks from the job advert, describe similar things you have done, and say which part you most want to grow in.

  • What are your strengths?

    Name one or two strengths and give short proof: the situation, what you did and the result.

  • What is your weakness?

    Choose a real weakness that is not central to the job, then explain what you are doing to improve it.

  • Tell me about a problem at work or school that you solved.

    Use the STAR pattern: Situation, Task, Action, Result. Focus on what you yourself did and what you learned.

  • How do you work in a team, including when people disagree?

    Give a real example of listening, explaining your view politely and finding a solution everyone accepted.

  • How do you handle pressure or tight deadlines?

    Explain how you set priorities, such as a task list or checking with your supervisor, and give one example of the outcome.

  • Where do you see yourself in two or three years?

    Mention the skills you want to master and the responsibility you hope to take on, without promising things you cannot know.

  • What salary do you expect?

    First research the pay range for the role and the local minimum wage where you would work. Give a range, then ask whether the figure is gross or net and which allowances apply.

  • When can you start?

    Give a realistic date. If you are still employed, mention the notice period in your current contract so you do not break it.

  • Do you have any questions for us?

    Ask about the contract type, working hours, base pay and allowances, the next selection step and when results are announced. Ask for the offer in writing.

Warning signs in interviews (6)

  • The interview happens only by WhatsApp or Telegram chat with no formal invitation, or you are pushed to be interviewed on the spot.

    What to do: Ask for a written invitation from a company-domain e-mail address, then match the contact with the official website you look up yourself.

    Republika (official statement via media)Kompas TV (official statement via media)detikFinance

  • You are asked to pay for a test, a psychological test, a medical check-up, training or a uniform, or to book tickets and a hotel through an appointed agent with a promise of reimbursement.

    What to do: Do not transfer anything. The Ministry of Manpower says legitimate recruitment does not charge applicants.

    Kompas TV (official statement via media)Republika (official statement via media)Koran Jakarta (official statement via media)PT Bank Central Asia Tbk (BCA)

  • The interview is held in a hotel room, a private house or another closed place that is not an office, or the location keeps changing. An invitation to stay overnight, or any sexual demand, as a condition for being hired or for renewing a contract is also a warning sign.

    What to do: Ask for the interview at the office or a public place, tell someone close to you where you are, and leave if you feel unsafe. Sexual demands can be reported to the police or the local manpower office (Disnaker). If you are in danger, call the police.

    Koran Jakarta (official statement via media)detikBali (detik.com) (official statement via media)Medcom.id (official statement via media)

  • You are asked for a photo of your KTP or family card, a selfie holding your ID, your bank account number, an OTP code, a PIN or a password before any written job offer.

    What to do: Do not send them. OJK says never to give an OTP, PIN or password to anyone, and identity data can be misused for illegal online loans.

    Kompas TV (official statement via media)Otoritas Jasa Keuangan (Sekretariat Satgas PASTI)Koran Jakarta (official statement via media)

  • The interview invitation arrives as an app file (APK) or a link that asks you to install an app.

    What to do: Do not open it. OJK and Kominfo warn that fake APK files can read SMS messages with OTP codes and then drain bank accounts.

    CNN Indonesia (official statement via media)

  • After the interview you are asked to hand over your original diploma or other original personal documents as a guarantee for the job.

    What to do: Ministry of Manpower Circular M/5/HK.04.00/V/2025 bars employers from requiring or holding original diplomas and personal documents as a guarantee for the job. The only exception is a diploma or competency certificate from education or training paid for by the employer under a written employment agreement, and the employer must keep it safe and compensate you if it is damaged or lost. Otherwise, show them for checking, then take them home.

    Dinas Tenaga Kerja Kota Batam (meneruskan SE Menteri Ketenagakerjaan RI)

In danger or held at an interview location? Call the police:

See all interview questions Build an ATS CV Write a cover letter

Which job scams target project and mining administrators?

Watch out for project or mining vacancies on another island that ask for administration, medical check-up or training fees before you are hired. In June 2026 Liputan6 reported that a victim's family in North Lampung held a suspect who had promised mining work in Papua and asked for repeated transfers, then handed the suspect over to the Sungkai Selatan police. In August 2026 the East Jakarta manpower office also named medical check-up fees before an interview as a fake-job tactic.

Warning signs in project administrator job ads

  • A phone offer of mining work on another island, followed by repeated requests to transfer money for paperwork and 'requirements' while the departure keeps being postponed.Liputan6.com (official statement via media)
  • The recruiter asks you to pay for a medical check-up, psychological test or training at a place they choose before the interview.Koran Jakarta (official statement via media)
  • You are asked to pay an administration, training or uniform fee before you start work on the project.
  • A test invitation in the name of a big contractor or state-owned construction company comes from a free e-mail address or a private chat.Republika (official statement via media)
  • A job broker or 'foundation' charges you a placement fee, although Article 11 of Manpower Ministerial Regulation 18/2024 bans private placement agencies from charging job seekers.JDIH BPK
  • The employer wants to keep your original diploma as security for the project contract.Dinas Tenaga Kerja Kota Batam (meneruskan SE Menteri Ketenagakerjaan RI)
  • A fixed-term project contract includes a probation period; Article 12 of Government Regulation 35/2021 makes that condition void.Kementerian Hukum RI (peraturan.go.id)

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Where can you find safe project administrator vacancies?

Look on the official careers pages of contractors, developers or mining companies, the Ministry of Manpower's Karirhub portal and the state-owned enterprise careers directory for state construction firms. Check the company's registered name in AHU and make sure test invitations come from a company e-mail domain. Article 51 of Manpower Ministerial Regulation 18/2024 says employers that recruit directly bear the placement costs. KarirAman does not list verified project administrator vacancies yet.

No verified vacancies for this role yet

We only list vacancies we have checked. In the meantime, look for jobs on these official channels.

Which careers are similar?

See other careers in Office and admin

Frequently asked questions

What is the difference between a project administrator and an office administrator?

An office administrator works in an office and handles letters, files and data for one department or the whole company. A project administrator works on site and handles the paperwork of one project: progress reports, field worker attendance, materials, petty cash, subcontractors and billing files. The job ends or moves when the project finishes.

Does a project administrator need a construction competency certificate (SKK)?

It depends on the position. Article 70 of Law 2/2017 on construction services requires a work competency certificate (SKK) for construction workers, who under Article 68 hold operator, technician or analyst, or expert positions. Check whether your job title is on the list of schemes or job titles on the LPJK portal. Positions such as cost estimator and quantity surveyor are listed in Director General of Construction Decree 114/KPTS/Dk/2024 and need an SKK.

Do I have to pay for a medical check-up to work on site?

No. Under Article 8 of Law 1/1970, checking the health of workers it takes on is the employer's duty, and Energy and Mineral Resources Ministerial Decree 1827 K/30/MEM/2018 requires initial health checks of mine workers by a doctor the company appoints. In August 2026 the East Jakarta manpower office named demands to pay for a medical check-up at a recruiter's chosen clinic before the interview as a fake-job tactic.

How do rosters work at mine sites in Indonesia?

Manpower Ministerial Decree 234/2003 lets energy and mineral resources companies in remote areas choose work patterns with a two-to-one ratio of work to rest, at most 14 consecutive working days and at least five rest days with pay. Travel from the recognised home to the workplace that takes 24 hours or more counts as working time.

What happens to my contract if the project finishes early?

If you are on a fixed-term contract (PKWT) tied to completing a job, Article 9(3) of Government Regulation 35/2021 says the contract ends by law when the job is done, even earlier than planned. If the job is not finished, the contract is extended until it is, and your service still counts from the start. Article 15 requires compensation money when a PKWT ends for workers with at least one month of service.

Who wrote and reviewed this page?

Written by KarirAman editorial team Published Updated

Prepared with AI assistance. Checked against official sources and approved for publication by Kaiser Khan (editor). Approval date: .

Sources

The facts on this page come from these sources. Dates show when we opened them.

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How to cite

KarirAman (2026). Project administrators in construction and mining: duties, requirements, pay, safe hiring. Updated 8 October 2026. https://kariraman.com/en/careers/project-administrator/

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Change log
  • : New page: site admin duties at construction and mining projects, project contracts, BPJS for construction workers, rosters, career path and fake project vacancies.
  • : Fact-check: job levels under Decree 114/KPTS/Dk/2024 (replacing 33/2023), the North Lampung case as reported, fees named by sources, minimum-wage articles, answer-first FAQs.